# Setting Up Data Collection Email

This provides instructions on setting up an email to be utilized in data collection from the Autodesk Cloud portal for Named User Subscription and Flex.

# Inviting Email to Autodesk

To invite an email specifically for data collection purposes, follow the instructions below:

1. Provide an email address that will be used for data collection from the Autodesk Cloud portal.

   Make sure that the email address is not configured for Single Sign-on (SSO), as Open iT does not support this functionality for the data collection service. If your organization's default email domain is SSO-configured, use a different email domain. Consult your IT department for assistance.

2. Go to Autodesk's official website, sign in to your Autodesk Administrator account.

   The email address used for data collection should be different from the one associated with your Autodesk Administrator account. Make sure you use a separate email address specifically for data collection purposes.

   

   Inviting Email to Autodesk: Sign in
   
   

3. In the top-right corner of the page, click the user profile icon, then click Account.

   

   Inviting Email to Autodesk: Navigating to Account page
   
   

4. In the Account page, navigate to User Management, then select By User on the left side.

   

   Inviting Email to Autodesk: Navigating to User Management
   
   

5. Click Invite users in the top-right corner of the page. This will open the Invite users window.

   

   Inviting Email to Autodesk: Inviting User
   
   

6. Enter the user's first name, last name, and the provided email address for data collection. Once done, click Send invite. A confirmation message will appear indicating that the email invitation was successfully sent.

   

   Inviting Email to Autodesk: Entering User Information
   
   
   After the invite is sent, the invited user will be listed on the User Management by User page with a status of Invited shown in the Account status column, indicating that the user still needs to accept the invitation.

   Click Done to close the window.

   Make sure that the data collection email is added to all the teams where usage data needs to be collected. If the email is not included to a particular team, the usage data for that team will not be collected. To add the email to a team, select the relevant team name from the Team dropdown in the upper-left part of the User Management by User page. Then, invite the data collection email to join that team.

7. Open the invitation sent to the email and follow the instructions in setting up the new email account.

# Assigning Secondary Admin Role

To export usage data, the email to be used for data collection must have a secondary admin role. Follow the steps to assign the secondary admin role:

1. Find the user associated with the provided email for data collection. You can use the search box to filter users. Once found, click the right arrow at the end part of the user row.

   

   Assigning Secondary Admin Role: Click the Arrow
   
   

2. Click Change role below the name of the user.

   

   Assigning Secondary Admin Role: Change Role
   
   

3. Select Secondary Admin, then click the Save button.

   

   Assigning Secondary Admin Role: Select Secondary admin
   
   

After assigning the email with the secondary admin role, send the credentials (data collection email and password) to Open iT at cbcs@openit.com.

# Next Step?

After configuring the email to be utilized for data collection, proceed with installing and configuring Open Database Connectivity (ODBC) Driver.

    Installing and Configuring Open Database Connectivity (ODBC) Driver